collective resources // EDITING GUIDELINES


INITIAL Setup

Adobe Premiere CC Teams

You will receive an invite from Toast to join the Adobe Premiere CC Teams account.  This must be sent to an email address that is not already associated with an Adobe account.  This is what you'll use to login to Adobe when working on a Toast project.

Here is a link to some basic information about using Premiere Teams. 

TeamGantt

You will receive an invite from Toast to join our project management software, TeamGantt.  TeamGantt is where we will share project details, footage download links, send private messages about the project and you will mark the task complete when you're done with your edit so we will know when you're done.

Collective Platform

You will be notified that a Task has been created within the Collective Platform that will have your project rate attached.  Once the task is complete, you will mark this complete and then we will process your payment as a direct deposit through the platform within 30 days of project completion.

 

Process guidelines

Starting a Project

For all projects you will be provided the following:

  • All files sorted into bins within Premiere
  • preSelected Music files imported into Premiere
  • Audio and Video files synced within the "Full Day Film" sequence
  • Required footage will be preSelected in the "RequestedCoverageSelects" sequence
  • Documentation provided in TeamGantt:
    • Day of Timeline (this is what the videographer works off of throughout the shoot day)
    • Couple Questionnaire with preferences (this is what the couple fills out with their preferences on the day)
    • Videographer PostShoot Response (this is what the videographer fills out after the shoot with any notes)
    • Videographer Raw Footage review (this is Toast's internal review of the videographer's footage)
  1. Our intake editor will invite you to the Team Project via Adobe Premiere.
    1. A notification will appear in your Adobe Desktop App and you will be able to click accept.  We will also notify you via a message in TeamGantt that your project is ready and the detail documents and dropbox link to the proxy files have been uploaded.
  2. Create a folder on your hard drive called "Toast Wedding Films". 
    1. For each project you will create a subFolder that will be the same as the "Project #" in TeamGantt.  Immediately download the folder from Dropbox when you receive the link as it may need to download overnight.  The files are proxy files and will be approximately 10-20Gb.  Do not change the file structure and always download your projects to the same "Toast Wedding Films" folder for easy file linking within Premiere. 
  3. Open Premiere and select the appropriate Team Project.  
  4. Upon opening your first project you will need to "Manage Media" to create a path to your "Toast Wedding Films" folder.  Information on this can be found on this page.  As long as you always save projects to your "Toast Wedding Films" folder, all future projects will automatically link to the video files.  If they do not, repeat the "Manage Media" process.
  5. When you are finished editing you will click "Share my Changes" at the bottom of the Project window and send a message in TeamGantt notifying the team you have completed the initial edit.  If you have any notes, questions or comments on the edit enter them within TeamGantt.  Simply click Share Changes and Toast will handle the rest.  

Toast will handle the following:

  • Color Grading
  • Audio Mixing and Mastering
  • Final Render and Upload
  • Client Edit Requests

Toast will review the edit internally and provide any notes using markers within Premiere.  If we have any notes we will "Share the Changes" in Premiere, send a note in TeamGantt and you will be able to complete the edit.  You may need to click "Get latest Changes" so they will appear in the project.

When your edit is complete, Toast will mark it 100% within TeamGantt.

  • TeamGantt is your calendar and all due dates within this platform are expected to be taken as the hard due date for any project you are assigned to.  Please follow the due dates as we will assume all edits will be shared on time if you are assigned to the task within TeamGantt.  Missed due dates are taken VERY SERIOUSLY as they could potentially create a late delivery to our clients.

 

Editing principles

  • Please review our video samples on our Website so you understand the style and tone of our films.

Tell a story!

At Toast we view a wedding day as an excuse to tell a story about a couple, not just capture an event.  This guides every decision we make when shooting and especially when editing.  We are not merely giving someone a recap of their "event", we are telling a story about them using their wedding day as the backdrop.  

This attitude should guide every edit decision you make.  The shot selection, pacing, sound, music, etc. all come together so people really feel as though they know the couple and a little bit of their story when they are done watching.  If this goal is not met, our film will be a failure.

Below are some nuts and bolts guidelines on how to achieve the goal of telling a story.

  1. Edits should have a deliberate beginning, middle, and end. 

    1. Split the video into 3 parts with transitions between these 3 chapters in the story.  Typically each chapter should have it's own music track.

    2. Intros should have light or building music, ceremonies can have softer, slower music (possibly building as well), and receptions can have the most upbeat music of the edit.

  2. The story does not need to be linear.

    1. Consider using a 30 second "cold-open", starting with the ceremony, a speech, letter reading, etc. and then go back in time to the "getting ready" part of the day so we feel as though we're building to a grand moment that was teased in the beginning.

  3. Ideally, every part of the day that got shot should be represented in the edit.  This means every toast, officiant speech, entire vows if possible, first looks, first dances, etc. If we captured it and it's on the schedule, chances are the couple will want it in their film.

 

TIPS and tricks

  1. Use natural audio whenever applicable, but use it subtly with a low gain and soft fades.

  2. Break up long toasts or vows with B-Roll, but mix it up to avoid jump cuts of similar shots/locations. For example, first dances can be mixed throughout other reception B-Roll.

  3. Fading in/out can be used at the beginning and end of the film but transitions like fades, cross dissolves, and dip-to-black should never be used within the Main Film.

  4. Audio transitions should be smooth. Make sure vocal audio levels are appropriate so a vocal or music transition does not create a jarring effect. 

 

Technical Guidelines

  1. Adjustment layers on timelines are guidelines for length and have a basic color grade.

  2. Audio tracks 1 & 2 are for vocals, 3 is for music. The vocal tracks feed into the submix track with a multiband compressor, and the master track has a hard limiter to prevent peaking.

  3. A-Roll with story elements should stay on V1, with all B-Roll clips on V2, V3, etc.

  4. Anamorphic Aspect Ratio

    1. Because of the sequence’s aspect ratio being anamorphic, shots have to be nested before applying warp stabilizer.

    2. Adjust shot's vertical orientation within the anamorphic frame so every shot frame is the best it can be.  i.e.Don't let people's foreheads or feet get off.

  5. Timing: please make sure the films are within 15 seconds (+ or -) of the Film Type length.

 

Film Types

  1. Classic - 6 minutes // MOST POPULAR
  2. Highlight - 3 minutes
  3. Feature - 10 minutes

*The Film Type will be identified in the project details within the TeamGantt Task.